Data Reporting for ASCs

Texas Health Care Information Collection explains how to report data and offers resources that allow ASCs to submit the most accurate information.

The Texas Health Care Information Collection (THCIC) collects data and reports on healthcare activities, in order to provide patients with information about the cost and quality of healthcare in Texas. All ambulatory surgery centers in the state are required to report data related to revenue, services, and procedures. Tiffany Overton, training specialist for THCIC, went over the schedule for data reporting with TASCS members, as well as the significance of submitting timely and accurate information.

 

The data reporting schedule shows the cutoff for the initial data submission and corrections where fees will and will not apply. This year, the first quarter’s reports are due on June 1, and any corrections may be made before August 1 without a fee. After that, any corrections submitted may be associated with a fee of several hundred dollars. If a facility submits something that is not 100% accurate, it must provide comments about why.

The primary contact can add up to six users in the system to help submit claims. Overton added it’s important to let people know you’re adding them, as they will have about 10 minutes to set up their passwords.

 

While entering data into the system, make sure to fill out all the fields on the claim, because if a user were to click into one field without typing anything, it will register and save that blank claim in the “in progress” section.

While there is a button to accept claims “as is,” which means the user acknowledges there are errors and accepts the claim anyways, they should avoid using this option; it only hurts the accuracy of a facility. Also, the system will tell the user how many errors are on the claim and where they are located so that corrections can be made before the claim is submitted. The most common error Overton noted was doctors’ NPI numbers, so it’s important to double check them.

After corrections are made, two copies of the same claim will appear, and the primary contact will need to delete the outdated claim. If not, the system will automatically take the most recent one for submission.

THCIC offers several training videos to help guide ASCs through the submission process. There is also specific training that highlights each step of the data entry process. Ask for help if needed, mark the due dates on your calendar, and submit the most accurate information. By doing so, you and your ambulatory surgery center can continue to help grow the quality care in the industry, while supporting more cost-effective means for patients.

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