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TASCS Annual Conference August 22-24, 2022 at Margaritaville Lake Conroe, TX 

The annual conference for the Texas Ambulatory Surgery Center Society expects to bring together more than 150 ambulatory surgery center attendees. The meeting features opportunities to earn continuing education credits for attendees, as well as targeted sponsorship and exhibit opportunities to help make your product or service stand apart from the competition.

TASCS Exhibitor Testimonials
"It is beneficial that vendors can join in the educational sessions. The conference as a whole was really great. "       "Excellent planning and communication before, during and after the event.  Nice incentives to get attendees to the exhibit hall."       "Participants were surprisingly good about coming around and interacting with the vendors.  Felt much more a part of the conference than I have at other's organization's events."


PARTICIPATION BENEFITS

• Connect with attendees who view exhibitors as a primary source for purchasing information
• Reach key decision-makers from ASCs across Texas
• Network with current and future customers
• Strategically showcase your products and services to the ambulatory surgery center market
• Gain access to the physicians, administrators, owners, materials managers, nursing directors, and billing staff of the most successful ASCs in Texas













 

All exhibit table tops include a 6ft draped/skirted table, two chairs, and a wastebasket. Visit the Plan Your Exhibit tab for add ons.

Exhibit Table Options

(Rates increase after August 1st)

 

Exhibiting Benefits

Additional sponsor attendees are available for $295 each. 

Download Annual Sponsorship Prospectus

Sponsorship Add Ons get you many more exposure opportunities!


$7,000 Ultimate Parrothead-DEADLINE PASSED

includes an upgrade to a full-page ad in syllabus and four additional conference attendees

Ensure you get booth traffic

Visit with each attendee

Create a lasting memory

Be the star of the event

What better way to remember you than a personalized Margarita Tumbler. Get booth traffic with a special Margarita Bar at your table. Attendees come to you for the tumbler and fill up at the bar while you educate them on your product at the opening reception.  Due 7/22/22

 Does company policy prevent you from branding items? No problem! You're sure to set the stage with a TASCS Margarita Tumbler. 


$6,000 Somethin' 'Bout a Boat Afterparty

includes an upgrade to a full-page ad in the syllabus and three additional conference attendees

A late-night hang-out and entertainment hub, Boathouse offers an elevated dining experience above the standard dive bar. Rent out this entire venue to host all of the attendees at an afterparty, Tuesday, August 23rd from 9pm-11pm. The best networking is always done in the bar!

Serve up nightcaps of Bloody Mary, Mimosas, Rum Punch, Sangrias, & Margaritas. 1 Sponsorship is available.

     

Intimate Fun with your new ASC friends

Add these activations to your free time after the Opening Reception or host an intimate group of prospective customers on Monday night. 

includes an upgrade to a full-page ad in syllabus and two additional conference attendees as well as lasting memories!

Pickleball Tournament $1,250

Challenge your attendees with our one of a kind pickleball tournament! Pickleball is a paddle sport for all ages and all skill levels that combines elements of tennis, badminton, and table tennis. Two or four players use solid paddles made of wood or composite materials to hit a perforated polymer ball, similar to a Wiffle Ball, over a net. Up to 16 people. 

The Lost Shaker of Salt Scavenger Hunt $3,250

The scavenger hunt will lead you throughout the resort while looking for a few clues that will lead your team to find the secret ingredients to Jimmy’s Famous Perfect Margarita, including the missing Saltshaker. You will have an opportunity to win bonus points, including who finishes first! Opportunities for team photo challenges. Up to 50 people.

Beach Olympics $3,250

Groups will compete in a series of fun-filled and competitive challenges on our private beach along Lake Conroe, facilitated by a host from the Resort Team. Show off your skills with classic beach games such as relay races, 3 legged races, tug-of-war, flip flop challenge, blind & find, hula hoop challenge, water balloon toss, pipeline and more. Up to 50 people. 

Tie-Dye Kind of Day $5,000

Participants craft their own eye-catching tie-dye t-shirt with the client’s choice of colors. Select from a variety of designs! Create a lasting memory with your company! Up to 50 People. 

 

Pineapple Coconut Bowling $4,500

prepare for a challenge as teams create a fun team name and use real coconuts as bowling balls and try to knock down the “pineapples” at the end of their lane. We promise it’s harder than it sounds! Up to 45 people.

Margarita Mixology  $4,000

Start this event off by learning how to make our Perfect Margarita from one of our Mixologists. After the demonstration, your guests will be split into teams. Each table will be set with necessary items and a separate table will be set with ingredients to make a variety of margaritas. Items will include: various juices, sodas, rums, tequilas, limes, sugars, etc. Each team must go to the “shopping” table and use those ingredients to make their own margarita. Up to 30 people. 
     


$2,500 each- Honorary Parrothead

includes an upgrade to a half-page ad in syllabus and two additional conference attendees

Be the sailor by steering all Landsharks to attendees at the opening reception. Station a special Landshark Lager bar at your booth to bring the attendees ashore. 1 Sponsorship Available. 


For the first time, we are opening up a Preconference for New Administrators. Our Texas ASCs need guidance on so many aspects of their job and you can be there from the beginning. Content will cover a high-level overview of important topics needed for success, including regulations, accreditation, quality management, risk management, safety, IP, recruiting, leadership and more! Attendees will join roundtable discussions to resolve their FAQs.

We are taking 2 non-competing sponsors for this important content. The Joint Commission has secured Each sponsor will be able to (1) Provide content expertise to the course through presentation or speaking opportunities, (2) Attend the roundtable discussions to provide personal and relevant expertise, (3) Attend a new administrator's reception in celebration of their accomplishments. 

 

 

$1,500 each- Pirate Picks

includes an upgrade to a fourth-page ad in the syllabus and one additional conference attendee 

What the lei? 

Greet every guest at the opening reception in a special way. Welcome them, invite them to your table, and give them an unforgettable gift. 1 Sponsorship is available.

Logo Lanyards DEADLINE PASSED
Your company’s name and logo will be proudly displayed on the meeting lanyards. All attendees will receive a lanyard to hold their name badges. This is great for name recognition! Due 7/22/22

Logo Tote Bags- SOLD!

Your company’s name and logo will be prominently placed on the front of each of the official meeting bags. These bags will contain meeting essentials such as the program agenda, handouts, exhibit directory and other valuable resources. This is great for name recognition! Due 7/22/22

Sunscreen and Chapstick-DEADLINE PASSED

Don't you want to give something useful? We will be by the lake in the middle of Texas Summer. Be appreciated by providing attendees with their conference go-to! Due 7/22/22

Conference Survival Kit-DEADLINE PASSED

A must-have for everyone! Hand Sanitizer, Advil, Propel, Granola bar, and more are all displayed in this logoed amenity bag with your company name! Due 7/22/22

Coffee Breaks-DEADLINE PASSED
All meals and coffee breaks are in the exhibit hall for 2022 to help encourage traffic flow to booths. Get extra attention by supporting these breaks. You will receive complimentary signage acknowledging support, but in addition, TPS can brand the break with your company’s cups, napkins, signage and other great items. Multiple Sponsorships are available. 

Relaxation Zone
Help attendees relax while at the meeting! There will be a masseuse onsite taking reservations for chair massages throughout the meeting. You will receive complimentary signage.

Meeting Pens-DEADLINE PASSED
Have your company’s name and logo on all official Meeting pens! Each attendee will receive a pen in their conference bag to use throughout the meeting. Due 7/22/22

Water Station Sponsor-DEADLINE PASSED
Water stations will be set up throughout the meeting rooms. Plastic cups with your company’s name and logo will be at each station.  Due 7/22/22

Internet Sponsor 
All attendees will receive a complimentary password to use the internet in the meeting room. Your company’s name and logo will be prominently displayed in the meeting syllabus as well as additional signage in the exhibit hall. Multiple Sponsorships are available.

Does company policy prevent you from branding items? No problem! You'll still receive recognition for your sponsor items that shows support for TASCS!

 

Print Only 

Bag Inserts: $1,000
All attendees receive a free tote bag at registration. With this sponsorship, you can distribute your brochures, flyers, pamphlets, notepads, etc! (Note: you are responsible for creating, producing and shipping all materials to TASCS. We will then place the item in each bag). Due 8/10/22
Be unique and do more than a flyer. Consider a Pirate Pick above for a lasting impression. 

Advertising: Program Notes-DEADLINE PASSED
All attendees will receive a copy of the official meeting program notes, including agenda information, hotel maps, exhibit hall map, etc. Leave a lasting impression with this take-home item by having your company ad in their hands! Due 7/22/22 DOWNLOAD THE SPECS SHEET

$750 – Full Page
$400 – Half Page
$250 – Quarter Page

Bingo Card: $100
All attendees will receive a bingo card in their Meeting bags. To qualify for the grand prize, attendees will need to visit each company on the card and get it stamped by a booth representative.

 

 

Exhibits are SOLD OUT but you can still Sponsor. Click the leaf to get started. 
TASCS Members get Discounted Exhibit Pricing

  

HELPFUL POINTS:

  • Exhibit space is limited so please register as soon as possible.
  • Due to space constraints, we cannot accommodate anything larger than a 6-foot table top. 
  • We are encouraging exhibitors and sponsors to donate prizes for attendees who visit the most exhibits. We have found this to be a great way to encourage exhibit hall traffic.
  • Please make sure your booth does not block the view of your neighbor.

Disclosure of Investigational Uses of Products, Devices or Procedures: All exhibitors will be required to follow the Food and Drug Administration (FDA) imposed rules and regulations on displayed products. These rules require disclosure of current FDA status by appropriate labeling of all displayed products, such as medical devices and pharmaceuticals. Further information on these rules and regulations may be obtained from the FDA.

SUBMISSION: Full payment must be received by TASCS Offices no later than August 1, 2022 to confirm your exhibit and sponsorship participation. Any payments not received by this date will lose their selections. 

CANCELLATION: The deadline for cancellation of exhibit space is August 1, 2022. There will be no refunds for cancellations after this date. Refunds must be submitted in writing prior to August 1, 2022 and are subject to a 20% cancellation fee.

TERMS & CONDITIONS: Exhibits and advertising are allocated on a first-come, first-served basis and you must be an approved vendor. 

  • Telephone service, electrical service, decorating service, and guard service are NOT provided or arranged by TASCS. Please visit Plan Your Exhibit for more information. 
  • The exhibitor agrees to indemnify and hold harmless TASCS from and against any and all damages arising from the use by the exhibitor of its exhibit space or its activities therewith. TASCS, nor the facility, assume responsibility for damage to, loss, or theft of property of the exhibitors, or the exhibitors’ agents, employees or invitees.
  • Use of a booth space by two or more firms is not permitted.
  • In the event of failure or inability of TASCS to provide the space designated, TASCS agrees to refund in full to the exhibitor the exhibit fee paid.
POLICIES:  Exhibit space will be limited to a 6’ skirted table and 2 chairs. Other chairs and electrical outlets are available on rental basis from the Hotel. Exhibitors must conform to this space requirement and should plan displays with this configuration in mind. Due to space constraints, we cannot accommodate anything larger.

Exhibitors shall be limited to those whose products or services are related to the Ambulatory Surgery Center industry. TASCS reserves the right to screen applications for space and to accept only those which conform to these criteria. Unethical conduct or infraction of TASCS policy will subject the exhibitor to dismissal from the meeting. Should this occur, no refund of the exhibit fee will be given.

Any exhibitor who chooses to dismantle outside of the dedicated teardown times will be prohibited from signing up for exhibit space at next year’s conference until 30 days from the conference date.

SAFETY: TASCS offers these guidelines outlining the various steps to be implemented so as to provide a healthy and safe environment during the 2022 Annual Conference. Following these guidelines is the responsibility of all Attendees, Staff and Exhibitors while at the event. 

BEFORE LEAVING HOME: 
    • Follow relevant guidance provided by the Center for Disease Control (CDC), the World Health Organization (WHO), or your local health authority. 
    • Adhere to government-issued travel restrictions and guidance issued by the region you will be traveling to and the region you are traveling from (including compliance required by airlines or other travel services).
    • Evaluate your health and that of people you are in close contact with.
    • Stay home if you feel sick. 

ON-SITE DURING THE EVENT: 
• Follow guidance from local health authorities, for everyday preventive actions to help prevent the spread of respiratory viruses including:

o Washing hands often with soap and water for at least 20 seconds, or an alcohol-based sanitizer with at least 60% alcohol.
o Avoiding touching eyes, nose, and mouth with unwashed hands.
o Covering your nose and mouth when coughing or sneezing. Throw used tissues in the trash.
o Cleaning and disinfecting frequently touched objects and surfaces using a regular household cleaning spray or wipe.

• Agree to wear a mask or facial covering throughout the event if implemented by the hotel property, the county, the state or the staff
• Adhere to social distance protocols put in place by the event organizers or venue and respect others’ personal space.
• Seek medical attention at any time if you feel unwell or are experiencing flu-like symptoms.

 

Where is the conference/hotel located?

How do I reserve my hotel room for the conference?

  • See Hotel Information- The Conference Hotel is SOLD OUT. More information to come for Overflow options soon. 

How many badges come with my exhibit space? Can I get more? 

  • Your number of badges is based on Your tier of annual sponsorship or how many tables you purchased, any additions, and/or if you purchase any additional rep badges for $295 each. Standard exhibits come with 2 badges. 

How do I ensure booth traffic? 

  • There are many options to upgrade your exposure including logoed items, touchpoints, Bingo Card, and more. Visit the Get More section for details. 

What if I have specific questions regarding my company's participation?

  • If you need any additional information, or if we may be of assistance to you in any way, please contact us: Telephone: 512-535-2325 OR [email protected] 

What is my booth number?

  • Booth numbers are assigned based on your level of participation and provided closer to the event. 

How can I purchase my electricity, furniture, and AV?

What happens if I tear down early?

  • Any exhibitor who chooses to dismantle outside of the dedicated teardown times will be prohibited from signing up for exhibit space at next year’s conference until 30 days from the conference date.

What are the Expo Hall hours?

  • Find the exhibit hours on the Plan Your Exhibit  page.  All breaks and food service will be in the Exhibit hall along with seating. The Exhibit hall will be connected to the General Session area for optimal traffic flow. 

What are the hours for move-in and teardown?

  • The agenda is still being finalized but you can tentatively plan to move in the day of Monday, August 22nd and move out after Noon on Wednesday, August 24th. 

What are the deadlines?

 
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TASCS Annual Conference August 22-24, 2022 at Margaritaville Lake Conroe, TX

Thank you to everyone for a successful 2022 Conference in Margaritaville! 

Save the date for 2023. We'll be back on our regular Spring conference rotation in Austin for Conference and Capitol Day. 

Save the Date for TASCS Conference & Capitol Day 2023 in Austin

 


  The annual conference for the Texas Ambulatory Surgery Center Society expects to bring together more than 150 ambulatory surgery center attendees and trusted vendors. The meeting features opportunities to earn continuing education credits, learn best practices from colleagues and experts, get up-to-date on accreditations and regulations, learn the trends in infection control and professionally develop all leaders in Texas ASCs.

TASCS Conference Testimonials
"Topics were relevant and I received practical information"       "I learned different topics on subjects that are pertinent to running an effective ambulatory center."        "The best thing about the conference was meeting and conversing with other ASC leaders, vendors were exceptionally informative and helpful. "

 







TASCS Members get up to 3 complimentary attendees per ASC & discounted exhibit pricing
ASCs: Click the leaf above to register!
  • 3 Free Registrations for 2+ Operating Rooms ASC Facility TASCS Member
  • 2 Free Registrations for 1 Operating Room ASC Facility TASCS Member
  • Additional Registrants (beyond the complementary #) = $295/person
  • Non-TASCS Members pay $295/person
Vendors: Click the Exhibitor & Sponsor Leaf above to register! Be sure to visit the Exhibitor page for more information.



Thank you to our Sponsors
  ANNUAL SPONSORS
   


   
     
 

 

 
 

 

 

     
 
 

 

 

Thank you 
  
for co-sponsoring the Pre-Conference for New Texas Administrators!
 
     

 



This program will be approved for AEUs, ICPs and CNEs.

This program is approved for up to 15.0 hours of AEUs and up to 1.0 hours of IPCHs by BASC provider # 6629.


This program is approved by the California Board of Registered Nurses, Provider #17435. (Progressive Surgical Solutions, a division of BSM consulting for 15 CE Contact Hours.





Margaritaville Lake Resort, Lake Conroe, 600 Margaritaville, Park Way, Montgomery, TX 77356
The Conference hotel is currently SOLD OUT. 

The new TownePlace Suites by Marriott Houston Conroe is just 15 minutes down the road from the resort and wonderful accommodations for you. 

Click here to book your group rate for TASCS Annual Conference
Last Day to Book: Friday, August 12, 2022

Hotel rate $119 per night plus tax

Please NOTE! Due to high demands at this resort for the weekends, the group rate is not available for Friday or Saturday before the Conference. You can arrive as early as Sunday at the conference rate and stay Wednesday and Thursday nights after. 

To secure guest rooms the weekend before, see their website for prevailing rates. Let us know if you book these nights and we'll work with the hotel to ensure you do not have to change guest rooms. 

TASCS Guests can enjoy a 10% discount on a la carte spa services in the St. Somewhere Spa!

Put on your flip flops, plan your escape, and set your coordinates to fun and relaxation — Margaritaville Lake Resort, Lake Conroe | Houston brings the spirit of the islands to Lake Conroe, Texas. This Jimmy Buffett inspired resort rests on 186 lakefront acres on the shores of beautiful Lake Conroe where visitors can unwind in a luxury suite or waterfront cottage. Visitors may also enjoy five signature Margaritaville restaurants and bars, a rejuvenating spa escape, thrilling watercraft rentals, 3-acre water park, a friendly resort golf course, state-of-the-art event space, and more. This ideal getaway is only an hour north of Houston, and about three hours from the major hubs of Austin, Dallas, and San Antonio. 
IAH George Bush Intercontinental Airport is located 50 miles from the resort.

 

Hotel Resort Fee includes: 

• High-speed WIFI in guest suites and public spaces
• Self-parking
• Access to the Coconut Telegraph Self-Service Business Center
• In-room coffee and tea service
• Complimentary intra-resort transportation
• Two complimentary bottles of water in your suite
• Unlimited local telephone calls
• Pool towel service
• Unlimited access to the following resort amenities:

o Jolly Mon Water Park with multiple pools, splash pad, waterslides, lazy river, and hot tub
o Fins Up! Fitness Center with modern free weights and cardio machines, CrossFit and Pilates equipment, three studio rooms, racquetball courts, and indoor cycling
o Parrot Island Mini Golf
o Private beach
o Fins City Arcade, charges apply for games
o Tennis, pickleball, and multi-sport courts

 

TASCS offers these guidelines outlining the various steps to be implemented so as to provide a healthy and safe environment during the 2022 Annual Conference. Following these guidelines is the responsibility of all Attendees, Staff and Exhibitors while at the event. 

BEFORE LEAVING HOME: 
    • Follow relevant guidance provided by the Center for Disease Control (CDC), the World Health Organization (WHO), or your local health authority. 
    • Adhere to government-issued travel restrictions and guidance issued by the region you will be traveling to and the region you are traveling from (including compliance required by airlines or other travel services).
    • Evaluate your health and that of people you are in close contact with.
    • Stay home if you feel sick. 

ON-SITE DURING THE EVENT: 
• Follow guidance from local health authorities, for everyday preventive actions to help prevent the spread of respiratory viruses including:

o Washing hands often with soap and water for at least 20 seconds, or an alcohol-based sanitizer with at least 60% alcohol.
o Avoiding touching eyes, nose, and mouth with unwashed hands.
o Covering your nose and mouth when coughing or sneezing. Throw used tissues in the trash.
o Cleaning and disinfecting frequently touched objects and surfaces using a regular household cleaning spray or wipe.

• Agree to wear a mask or facial covering throughout the event if implemented by the hotel property, the county, the state or the staff
• Adhere to social distance protocols put in place by the event organizers or venue and respect others’ personal space.
• Seek medical attention at any time if you feel unwell or are experiencing flu-like symptoms.

Where is the conference/hotel located?

How do I reserve my hotel room for the conference?

What days should I plan to be away from my center? 

  • There will be a PreConference for New Administrators on the afternoon of Monday August 22nd. If you plan to attend, coordinate travel the morning of the 22nd. 
  • If you are attending the remainder of the Conference, plan to travel Monday August 22nd to check into the hotel that evening. We'll kick the conference off the Morning of Tuesday, August 23rd and conclude around Noon on Wednesday, August 24th. 

How do I register? 

  • See the Registration section for more information.
  • ASCs It is recommended that you register everyone from your center at the same time.
    • Free Registrations for 2+ Operating Rooms ASC Facility TASCS Member
    • 2 Free Registrations for 1 Operating Room ASC Facility TASCS Member
    • Additional Registrants (beyond the complementary #) = $295/person
    • Non-TASCS Members pay $295/person
  • Vendors & Partners- see the Exhibit page

What if I have specific questions?

  • If you need any additional information, or if we may be of assistance to you in any way, please contact us: Telephone: 512-535-2325 OR [email protected] 

What if I need to cancel my registration? 

  • Cancellation after August 1, 2022 will result in a full 100% charge. 
  • Please let us know as soon as possible. 
  • Attendees are responsible for contacting the hotel and canceling their room reservations. Hotel has a cancellation policy that is subject to fees. 
 

ASCA Fly In June 2018


 

TASCS members participated in ASCA's Fly-In Day to advocate for ambulatory surgery centers. Participants from left to right are Zack Pocklington of Medline Industries, Inc., Ann Shimek of United Surgical Partners, Akshay Tavkar of Kelsey-Seybold Clinic, Adam Hornback of North Texas Team Care Surgery Center, Krista DuRapau of TASCS, Paul Dobellhoff of Surgical Information Systems and Amy Kyle of United Surgical Partners.

 

 

2018 Award Winners!


2018 Award Winners James McClung, BSN, RN (left) and Pat Rehm, RT(R) (right) - Administrators for Center for Specialty Surgery of Austin

Congratulations to James McClung for receiving the 2018 Rising Start Award and Pat Rehm for receiving the 2018 ASC Advocate Award

 

 

State Representative Dustin Burrows, District 83, 
toured the Texas Orthopedics Surgery Center in Northwest Austin

    

 Attendees left to right – Steve Blom, CASC (Administrator), Robert Knox, RN (Clinical Director), Krista DuRapau (TASCS Executive Director) and Representative Dustin Burrows, District 83.

Tuesday, February 20, 2018 State Representative Dustin Burrows, District 83, toured the Texas Orthopedics Surgery Center in Northwest Austin. Representative Burrows is a member of the House Agriculture & Livestock, Investments and Financial Services committees.

Burrows was in Austin meeting with stakeholders and asked to meet with the Texas Ambulatory Surgery Center Society (TASCS) “I have constituents back home in Lubbock who own, work and have their procedures performed in ambulatory surgery centers (ASCs)” Burrows said. He wanted to meet to learn more about the industry and the benefit ASCs provide to patients in Texas. 

“We discussed the high quality of care, the efficient operations, low infection rates and ability to save money for patients” said Steve Blom, CASC who is the administrator for the center. Representative Burrows had the opportunity to speak with several surgeons in the OR hallway in-between cases and get an appreciation as to why surgeons prefer an ASC to a Hospital. “Burrows was interested in the newer technology and advances in surgical procedures that allows ASC’s to perform total joint replacements” Blom stated.

Representative Burrows was able to have an in-depth conversation with Dr. J. Brannan Smoot, Board-Certified Orthopedic Surgeon about patients and surprise bills. “None of our patients are surprised with their bills after the procedure” stated Dr. Smoot. “These are elective procedures that are scheduled in advance, not an emergency, and our office communicates with the patient and their insurance carrier prior to the procedure and they know costs in advance and can make informed decisions”.

Clinical Director, Robert Knox, RN added that because of the advanced scheduling, their office can educate and counsel patients more about the procedure, expectations for recovery and help prepare them for a better experience.“It was amazing to have Representative Burrows reach out to us and take time to come tour the facility and see firsthand the benefits that ASCs provide to Texas patients. We hope that this year we can bring more legislators on tours and give everyone a more in depth look at what an ASC is and can do for patients” stated TASCS Executive Director Krista DuRapau.

 

Special Thanks to Texas Orthopedics for Hosting This Tour!

 
*Texas Orthopedics is currently in Phase 1 of expanding its 9,500 SF center with 3 ORs and 1 procedure room to add a new waiting room, pre-op and sterile processing area that should be completed by April 1, 2018.  Phase 2 of the expansion will add an additional 2 OR’s and will be ready in June 2018.*

 
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