Location 

All events are taking place at the The San Luis Resort, Spa and Conference Center, 5222 Seawall Blvd, Galveston, TX 77551

See the Event page

All exhibit table tops include a 6ft table (no drape), two chairs.

Your backdrop should fit within the area at the back of your table (six feet)*. Some exhibits will be back-to-back. 

Space will be tight! We have found that our exhibits are more welcoming when we make it less like an exhibit hall. 

Click here for booth layout and assignments 

Additional Exhibit Needs

• For power, complete this form and send to Lisa Clemons [email protected] at 409 740 8686
• Power requests onsite will result in an additional one-time fee of $25 and it could take a while for that power to be set
• For any other AV Needs: Please contact Kaylye Hall at [email protected] or 936 419 9946 should you require any audio visual equipment. Find the form to complete here. 
• Food & Beverage- Contact the hotel Lisa Clemons [email protected] at 409 740 8686

Stand Out

 Do not miss your chance to upgrade your exposure with our Drive Booth Traffic options!

 If you are exhibiting only (not an Annual Sponsor), be sure to get your Exhibitor Bingo for only $150! Let us know if you’d like to add this. All attendees will receive a bingo card in their meeting bags. To qualify for the grand prize, attendees will need to visit each company on the card and get it stamped by a booth representative.

Shipping Information

To ensure that your packages are handled appropriately by the hotel, please follow the instructions :

The San Luis Resort, c/o Lisa Clemons
(Hold For: TASCS Conf/ <Your Company Name>)
5222 Seawall Blvd.
Galveston, TX 77551

Shipments if addressed properly with group’s name, will be brought up the exhibit room on the day of setup.

Please note if you do ship to the hotel, shipments are not allowed to arrive more than 3 days before the event begins. For shipping out, you will need to prepare your item for shipping and call in to schedule the pick-up. 

Any questions on shipping should be addressed to Lisa Clemons [email protected] 

Shipping out:

You must supply your own shipping materials, including labels for outgoing packages.  You will need to call in the pickup as well.  You can label, package or tape up items and the staff will take it down to the housekeeping area for pick-up.  

Register Staff

You can register your staff during the exhibit/ sponsorship registration process. 

 OR you can download this form and submit it by July 11, 2024, to register staff. 

Exhibiting Agenda

The conference schedule can be found on the website. We invite you all to attend sessions and hear about the important topics for your clients.

The welcome reception is an important time to make initial contacts. After the welcome reception, invite your clients to dinner! 

Deadlines and Due Dates

• June 14- Syllabus Advertisement Due -For all Annual Sponsors, any purchased options or anyone who purchased a specific advertisement. 
• June 24- Hotel Reservations Due
• July 8 - All Registration payments are due and exhibits are closed. 
• July 8- Cancellation subject to 100%
• July 8 - Registration list provided to exhibitors
• July 11- Staff Registration Due
• July 11- Platinum, Gold or Silver sponsor-Bag Inserts due- plan for 150. Confirmation email has the address. 

Be sure to post that you’re attending the conference and tag us! Using each other’s social influence only helps us both. We appreciate you!

https://www.facebook.com/TexasAmbulatorySurgeryCenterSociety

https://www.linkedin.com/company/texas-ambulatory-surgery-center-society/

https://twitter.com/TexasASC

https://www.instagram.com/texasasc/

In honor of your support, we’re excited to bring you the buyers for your products. We work hard to strategically place exhibits and traffic flow so that we’re optimizing your exposure. But we can only do so much. Our industry is very relationship driven and there are many ways you can build bridges beyond the exhibit hall. You can spend time together in the conference sessions, engage with speakers, engage with attendees in between breaks, hang out in the hotel outlets and bars, buy potential customers meals or drinks outside of conference times,  and many more. Bridges are built away form the exhibit table. Make the most of your time so you can have fun with us again next year!

FAQ

 

See the FAQ Section for all of your unanswered questions, and more!