PDF Print Email











 

Why Exhibit

The TASCS Annual Conference is an excellent opportunity to meet and network with Texas surgery center administrators, clinical directors, and other ASC leaders.

Showcase your products and services to the Texas ASC market.

Reach key decision-makers from ASCs across the state. Ninety percent of our attendees are decision-makers.

Our Annual Conference has 100–125 attendees.

 

Take the steps to secure your spot!

1. Choose whether you want to participate in Annual Sponsorship for premium exhibiting and year-round benefits OR Exhibit Table Only.

2. Purchase add-ons through our GET MORE options, including those that drive booth traffic, logo conference items, Capitol Day gear, blood drive support, or a dinner with the group through the progressive dinner selections. 

3. Enhance your presence through syllabus ads, bingo participation, or bag inserts. 

4. Visit the Plan Your Exhibit page for hotel upgrades, exhibit schedule, and more.

5. REGISTER! 

Registration ends July 8th.  No onsite exhibitor registrations are available.

 

 

 

 

$0 for TASCS Annual Sponsors < Visit this page to see what Annual Benefits you receive!

$1,750 for TASCS Members JOIN NOW

$2,500 for Non-Members

  • 6'x30" draped table, two chairs, and wastebasket
  • Two representative badges
  • Additional available in Platinum or Gold Sponsors OR purchase more for $350 each
  • Pre- & post-attendee mailing list
  • Social media posting for members and sponsors
  • Program and website listing

 Download our W-9

 

Compare the value

Additional sponsor attendees are available for $350 each. 
Interested in one of the Annual Sponsorships above to GET MORE? Visit the Sponsorship Page for all inclusions and pricing. 
Download Annual Sponsorship Prospectus

 

Exhibiting Hours       Subject to Change
   

Wednesday, July 24, 2024

Setup Hours: 
    Beginning Wednesday, July 24th, beginning at 12 PM CST - 10 PM CST

 Thursday, July 25, 2024

  • 7:00 AM- Be available for registration traffic
  • 7:30 AM - 8:00 AM- Breakfast 
  • 10:00 AM - 10:30 AM -  AM Break      
  • 12:30 PM - 1:30 PM -  Networking Lunch
  • 2:00- 2:30 PM- Break following Lunch
  • 3:30- 4:00 PM- Break in the Afternoon
  • 5:00- 6:00 PM-  Welcome Reception
  • 6:00 PM Take your clients to dinner 

Friday, July 26th, 2024 

  • 7:30 AM - 8:00 AM- Breakfast

  • 10:00 AM - 10:30 AM - AM Break

Teardown Hours:
     10:30 AM CST through 12:00 PM CST

The ROI on your investment is entirely up to what you put into it.  In honor of your support, we’re excited to bring you the buyers for your products.  We work hard to place exhibits and traffic flow to optimize your exposure strategically.  But we can only do so much.  Our industry is very relationship-driven, and you can build bridges beyond the exhibit hall in many ways.  You can spend time together in networking events, engage with speakers, engage with attendees between breaks, hang out in the hotel outlets and bars, buy potential customers meals or drinks outside of conference times,  and many more.  Bridges are built away from the exhibit table.  Please make the most of your time so you can have fun with us again next year!


 

After you've selected your sponsor and booth option, consider getting more traffic through the upgrades below!


 

$5,000 - Headshot booth

Sponsorship allows attendees to have a profession head shot taken in your booth.  


 

$1,500 - Wednesday Night Social - Multiple Sponsors Welcome

TASCS has fun opportunities in store for attendees and exhibitors on Tuesday after Opening reception. Extend your chance to mix and mingle for what will be an unforgettable evening. 

  • Each sponsor will be able to Announce & Deliver Prize Winners for a special activity
  • Get one on one time in an intimate setting during an evening that will be for the record books
  • Receive verbal recognition during the event 
  • Special Signage and Website recognition for sponsoring
  • Anticipate 50 attendees

What will it be? TASCS is up to something....Dinner cruise? Ghost Tour? Sandcastles? Pleasure Pier?....we guarantee it will be memorable. 

Remember last year? 

 

   
 

$1,500 Each - Mix and Match to Showcase Your Company

Giant Operation
Who wouldn't stop at your booth with a Giant Operation Game to play? Due 6/27/24

 

Relaxation Zone
Help attendees relax while at the meeting! There will be a masseuse onsite taking reservations for chair massages throughout the meeting. You will receive complimentary signage.

 Internet Sponsor 
All attendees will receive a complimentary password to use the internet in the meeting room. Your company’s name and logo will be prominently displayed in the meeting syllabus, as well as additional signage in the exhibit hall. Multiple sponsorships are available.

 

Coffee Breaks
All meals and coffee breaks are in the exhibit hall to help encourage traffic flow to booths. Get extra attention by supporting these breaks. You will receive complimentary signage acknowledging support, and, in addition, TASCS can brand the break with your company’s cups, napkins, signage, and other great items. Due 6/27/24 Multiple sponsorships are available. 

 

 

Does company policy prevent you from branding items? No problem! You'll still receive recognition for your sponsor items that shows support for TASCS!

Print Only

Bag Inserts: $1,500
All attendees receive a free tote bag at registration. With this sponsorship, you can distribute your brochures, flyers, pamphlets, notepads, etc! (Note: You are responsible for creating, producing, and shipping all materials to TASCS. We will then place the item in each bag). Due 7/15/24 Plan for 150 item

Advertising: Program Notes
All attendees will receive a copy of the official meeting program notes, including agenda information, hotel maps, exhibit hall map, etc. Leave a lasting impression with this take-home item by having your company ad in their hands! Due 6/14/24 DOWNLOAD THE SPECS SHEET

$850 – Full Page
$500 – Half Page
$300 – Quarter Page

Bingo Card: $150
All attendees will receive a bingo card in their meeting bags. To qualify for the grand prize, attendees will need to visit each company on the card and get it stamped by a booth representative.


 

 

 

  • $0 for TASCS Annual Sponsors < Visit this page to see what Annual Benefits you receive! - Additional Conference Benefits here 
  • $1,750 for TASCS Members JOIN NOW
  • $2,500 for Non-Members

 

  Find the exhibitor schedule, information on adding AV to your booth, shipping instructions, and more on the Plan Your Exhibit Site.

 

 

 

HELPFUL POINTS:

  • Exhibit space is limited so please register as soon as possible.
  • Due to space constraints, we cannot accommodate anything larger than a 6-foot table top. 
  • We are encouraging exhibitors and sponsors to donate prizes for attendees who visit the most exhibits. We have found this to be a great way to encourage exhibit hall traffic.
  • Please make sure your booth does not block the view of your neighbor.

Disclosure of Investigational Uses of Products, Devices or Procedures: All exhibitors will be required to follow the Food and Drug Administration (FDA) imposed rules and regulations on displayed products. These rules require disclosure of current FDA status by appropriate labeling of all displayed products, such as medical devices and pharmaceuticals. Further information on these rules and regulations may be obtained from the FDA.

SUBMISSION: Full payment must be received by TASCS Offices no later than July 8, 2024 to confirm your exhibit and sponsorship participation. Any payments not received by this date will lose their selections. 

CANCELLATION: The deadline for cancellation of exhibit space is July 8, 2024. There will be no refunds for cancellations after this date. Refunds must be submitted in writing prior to July 8, 2024  and are subject to a 20% cancellation fee.

TERMS & CONDITIONS: Exhibits and advertising are allocated on a first-come, first-served basis and you must be an approved vendor. 

  • Telephone service, electrical service, decorating service, and guard service are NOT provided or arranged by TASCS. Please visit Plan Your Exhibit for more information. 
  • The exhibitor agrees to indemnify and hold harmless TASCS from and against any and all damages arising from the use by the exhibitor of its exhibit space or its activities therewith. TASCS, nor the facility, assume responsibility for damage to, loss, or theft of property of the exhibitors, or the exhibitors’ agents, employees or invitees.
  • Use of a booth space by two or more firms is not permitted.
  • In the event of failure or inability of TASCS to provide the space designated, TASCS agrees to refund in full to the exhibitor the exhibit fee paid.

POLICIES:  Exhibit space will be limited to a 6’ skirted table and 2 chairs. Other chairs and electrical outlets are available on rental basis from the Hotel. Exhibitors must conform to this space requirement and should plan displays with this configuration in mind. Due to space constraints, we cannot accommodate anything larger.

Exhibitors shall be limited to those whose products or services are related to the Ambulatory Surgery Center industry. TASCS reserves the right to screen applications for space and to accept only those which conform to these criteria. Unethical conduct or infraction of TASCS policy will subject the exhibitor to dismissal from the meeting. Should this occur, no refund of the exhibit fee will be given.

Any exhibitor who chooses to dismantle outside of the dedicated teardown times will be prohibited from signing up for exhibit space at next year’s conference until 30 days from the conference date.

SAFETY: TASCS offers these guidelines outlining the various steps to be implemented so as to provide a healthy and safe environment during the 2023 Annual Conference. Following these guidelines is the responsibility of all Attendees, Staff and Exhibitors while at the event. 

BEFORE LEAVING HOME: 
    • Follow relevant guidance provided by the Center for Disease Control (CDC), the World Health Organization (WHO), or your local health authority. 
    • Adhere to government-issued travel restrictions and guidance issued by the region you will be traveling to and the region you are traveling from (including compliance required by airlines or other travel services).
    • Evaluate your health and that of people you are in close contact with.
    • Stay home if you feel sick. 

ON-SITE DURING THE EVENT: 
• Follow guidance from local health authorities, for everyday preventive actions to help prevent the spread of respiratory viruses including:

o Washing hands often with soap and water for at least 20 seconds, or an alcohol-based sanitizer with at least 60% alcohol.
o Avoiding touching eyes, nose, and mouth with unwashed hands.
o Covering your nose and mouth when coughing or sneezing. Throw used tissues in the trash.
o Cleaning and disinfecting frequently touched objects and surfaces using a regular household cleaning spray or wipe.

• Agree to wear a mask or facial covering throughout the event if implemented by the hotel property, the county, the state or the staff
• Adhere to social distance protocols put in place by the event organizers or venue and respect others’ personal space.
• Seek medical attention at any time if you feel unwell or are experiencing flu-like symptoms.

 

 

 

Where is the conference/hotel located?

How do I reserve my hotel room for the conference?

     How many badges come with my exhibit space? Can I get more? 
    • Your number of badges is based on your tier of annual sponsorship or how many tables you purchased, any additions, and/or if you purchase any additional rep badges for $350 each. Standard exhibits come with 2 badges. 

How do I ensure booth traffic? 

    • There are many options to upgrade your exposure including logoed items, touchpoints, bingo card, and more. Visit the Drive Booth Traffic section for details. 

What if I have specific questions regarding my company's participation?

    • If you need any additional information, or if we may be of assistance to you in any way, please contact us at 512-535-2325 OR [email protected]

What is my booth number?

    • Booth numbers are assigned based on your level of participation and provided closer to the event. 

How can I purchase my electricity, furniture, and AV?

    • Information on detailing your exhibit is available on the Plan Your Exhibit page.

What happens if I tear down early?

    • Any exhibitor who chooses to dismantle outside of the dedicated teardown times will be prohibited from signing up for exhibit space at next year’s conference until 30 days from the conference date.

What are the Expo Hall hours?

    • Find the exhibit hours on the Plan Your Exhibit page.  All breaks and food service will be in the exhibit hall along with seating. The exhibit hall will be connected to the general session area for optimal traffic flow. 

 What are the hours for move-in and teardown?

What are the deadlines?

Get our W-9: Download it here.